---
title: Event management
description: Learn how to manage and run events with Technis.
---

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February 16, 2026

# Event management

This guide brings together best practices for managing events effectively in Technis.

### Event setup

##### Choose your setup based on how your events are organized:

- **Different venue per event**: [Create a new Site](https://support.technis.com/site-management?hsLang=en) for each event, keeping your data separate and making it easy to reference it in reports.
- **Same venue, with same or similar layout:** Use **Duplicate site** feature to reuse an existing site structure and devices, saving setup time. After duplicating a site, unlink unused devices.

Once your event is created, for accurate reporting, configure your event's schedule in Site settings:

- **Reset of day time**: if your event starts at 21:00 and ends at 02:00, use 21:00 as the **reset day time**. This will ensure all the charts start at 21:00 and all counts will be set to 0 at this time, excluding noise data such as on-site staff. 
- **Opening hours:** if your event has different schedule each day, use the opening hours improve further the accuracy of the report by setting different hours for each day.

### Event security and flow control

Use these features together for safer and smoother event operations:

1. Start from the [Occupancy dashboard](https://support.technis.com/occupancy-dashboard?hsLang=en) and configure limits for critical zones (entrances, main halls, and high-density corridors). During events, this dashboard is the source of truth for current inside counts, occupancy percentage, and historical verification.
2. At physical entry points, deploy [Stop&Go displays](https://support.technis.com/manage-in-person-occupancy?hsLang=en) linked to the same zone limits. This ensures that on-site signage follows live occupancy status automatically and reduces manual intervention by staff.
3. [Configure alerts](https://support.technis.com/alerts-overview?hsLang=en) for threshold breaches so supervisors are notified immediately when occupancy approaches or exceeds limits. Alerts should route to the operational channel used by security leads to reduce reaction time.
4. [Display a custom report in the control room](https://support.technis.com/display-report-on-a-tv?hsLang=en). Keep this dashboard focused on operational metrics only, so decisions can be made quickly under pressure.

 

### Best practices

- Create **one site per event** when events move across locations, or they happen once a year.
- Use **Duplicate site** for recurring events in the same venue.
- Adjust **Rest time of day** and **Opening hours** before the event starts.
- Define occupancy limits for critical zones in advance.
- Combine Occupancy dashboard, Stop&Go, and alerts for proactive crowd control.
- Share live dashboards with on-site teams to speed up decision-making.

- [Getting started](https://support.technis.com/getting-started?hsLang=en)
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